Title: Program Manager

Department Org: Department of Medical Education - 107290

Employee Classification: J1 - Salaried Full Time HSC

Bargaining Unit: Professional Staff Association

Primary Location: HSC C

Shift:  1

Start Time:  8:30 a.m.  End Time:  5:00 p.m.

Job Description:

The Program Manager for Clinical Placement is responsible for overseeing the coordination and execution of clinical education experiences for medical students. This role involves working with Clinical Departments to maintain partnerships with clinical sites, ensuring that placements align with curriculum requirements and accreditation standards, and ensuring adequate capacity for the COMLS clinical education curriculum. Responsibilities include maintaining clinical site relationships, securing placements, communicating site requirements, and managing compliance documentation for COMLS students at ProMedica, UTMC, and all other affiliate sites. The Program Manager may request and secure clinical site placements in collaboration with Clerkship Directors, Clerkship Coordinators, and Associate Deans for Undergraduate Clinical Education and Undergraduate Medical Education.

This position supports the implementation of the clinical education component of the undergraduate curricula in the College of Medicine. Responsibilities include developing and maintaining relationships with new clinical sites and preceptors, communicating site requirements for student placement, and securing affiliation agreements. Additional responsibilities include maintaining accreditation data of clinical sites and tracking clinical sites and preceptors. Additionally, they evaluate site effectiveness and recommend improvements to improve site utilization. Strong organizational, communication, and problem-solving skills are essential to maintain strong relationships with clinical partners.

Minimum Qualifications:

Qualifications/Knowledge, Skills & Abilities

• Must possess outstanding interpersonal skills and the ability to communicate across multiple constituencies, including academic faculty, administrators, and practice partners.
• Must be independent and driven with a demonstrated ability to assume initiative and be self‐directed.
• Must have the ability to develop and maintain data management systems and processes.
• Must possess excellent writing skills.

Education/experience/licensing

• Possess a minimum of a bachelor’s degree and a minimum of five (5) years of experience in undergraduate medical education.
• Demonstrate a working knowledge of LCME and related undergraduate medical education regulations and requirements.
• Possess the ability to prioritize, exercise strong analytical skills, use effective communication and possess superior problem‐solving skills. The individual must have the ability to establish and maintain good working relationships with faculty, clerkship directors and clerkship coordinators.

Preferred Qualifications:

▪ Preferred experience in academic medicine, knowledge of clerkship programs and undergraduate medical education issues.
▪ Knowledge of and familiarity with learning management systems (i.e., Blackboard, OASIS)
▪ Experience with comprehensive evaluation systems
▪ Working knowledge of the American Association of Medical College’s Visiting Student Learning Opportunities (VSLO) program.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m., or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.