Title: Seasonal Employee Hourly, Events, IACTL

Department Org: Dean-Law School - 102070

Employee Classification: H6 - Intermittent - Seasonal Hourly

Bargaining Unit: Bargaining Unit Exempt

Primary Location: MC AD

Shift:  1

Job Description:

The Events Coordinator will assist with planning and executing the logistics for the Institute’s public as well as academic events. This position reports directly to the Institute’s Executive Director.

Tasks will include reserving venues, producing budgets for events, directing the execution of events, and connecting with attendees. These events range from small group settings of 10-20 all the way to larger programs of 100-200 attendees. The events coordinator will also assist with logistics for hosting prospective job candidates during flyouts. This position will interact with student workers, academic administrators, faculty, prospective benefactors, as well as venue and restaurant staff.

The successful candidate must be a proactive, cross-functional team player, creative thinker and independent problem-solver with strong organization and project management skills but also a warm sense of hospitality.

Minimum Qualifications:

Minimum Qualifications
• Bachelors’ degree
• Minimum of one (1) year related work experience or combination of education and event planning and execution.
• Exceptional attention to detail
• Ability to work flexible schedule and sometimes long hours including nights and/or weekends.
• Outstanding presentation, verbal, and written communication skills
• Ability to work in fast-paced environment, multitask and prioritize projects and flexibility to adapt to changing goals and priorities
• Ability to think and perform creatively
• Self-motivated and well organized with attention to detail, consistency, and accuracy
• Capable of executing tasks and resolving issues independently with minimal supervision
• Aptitude for serving as liaison between administrators in higher education and staff in the hospitality industry.
• Must have the ability to as well as meet the requirements to complete and maintain mandatory training per the University mandatory training policy pursuant to the deadlines set forth therein

Preferred Qualifications:

Preferred Qualifications
• Event coordination, logistical execution, and community outreach
• Experience working in higher education environment
• Proficiency with Microsoft 365 software
• Portfolio or work samples may be requested

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.