Title: Assistant to the Chair

Department Org: Family Medicine - 107640

Employee Classification: J1 - Salaried Full Time HSC

Bargaining Unit: Professional Staff Association

Primary Location: HSC C

Shift:  1

Job Description:

This position acts as the Chair’s representative while organizing and managing the Chair’s activities and calendar at the highest level of accuracy. The Assistant to the Chair supports the Chair of the routine responsibilities of the daily operation and administrative aspects of the department. The Assistant to the Chair shall be thoroughly familiar with all institutional and administrative policies and know where and how to elicit such information and see to its implementation, also acting in a liaison capacity between the Chair and various faculty and departments in terms of transmitting administrative information, decisions and directives.

Minimum Qualifications:

• Bachelor’s degree with 3 – 5 years’ similar experience required. May consider 6 years’ experience in like position in lieu of degree.
• Three years supervisory experience required.
• Advanced working knowledge in MS Office including but not limited to Word, Excel, PowerPoint, Publisher, Access, and Outlook.
• Knowledge of medical terminology and/or recent medical terminology course completion.

Preferred Qualifications:

• High degree of interpersonal relations and communication skills.
• Excellent leadership and organizational ability.
• Ability to work independently in a supervisory role, as well as part of a collaborative team.
• Ability to manage multiple projects and be self-motivated.
• Ability to identify situations and take initiative when necessary.
• Ability to communicate and work effectively with people from various ethnicities and international backgrounds.
• Able to write legibly, speak articulately, and follow directions accurately.
• Exhibit integrity and flexibility with appreciation for punctuality, regular attendance, and dependability.
• Ability to work collaboratively with a high-performance team of professionals in partnership toward common objectives.
• Ability to maintain a high degree of confidentiality and handle confidential matters with discretion.
• Possess excellent analytical and problem-solving skills.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the HR Compliance at  hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.