Title: Executive Assistant II - HSC

Department Org: Univ Medical Center Admin - 109870

Employee Classification: J1 - Salaried Full Time HSC

Bargaining Unit: Professional Staff Association

Primary Location: HSC H

Shift:  1

Start Time:  8:30am   End Time:  5:00pm

Posted Salary: Salary based on experience

Float: False

Rotate: False

On Call: False

Travel: False

Weekend/Holiday: False

Job Description:

Under general supervision, provides high-level administrative support for UTMC executive administration. Works independently with the UTMC Chief Financial Officer (CFO), Chief Operating Officer (COO) and Sr. Hospital Administrator (SHA). The Executive Assistant also is responsible for providing high-quality, cost-effective management of key UTMC administrative support functions and ensures that priorities and directives are met.

Minimum Qualifications:

• Bachelor’s Degree in Business Management, Secretarial Sciences or related field required or equivalent relevant experience.
• 7-10 years progressively responsible administrative assistant experience for an executive or upper-level management position or other documentable leadership training
• 5 years office management experience preferred
• Ability to work independently and be self-motivated
• Exhibits integrity and flexibility with appreciation for punctuality, regular attendance and dependability
• Ability to write legibly, speak articulately and follow directions accurately
• Must be able to maintain a high degree of confidentiality and handle confidential matters with discretion
• Ability to analyze, assess and evaluate information and possess excellent problem-solving skills
• Perform multiple tasks at any given time
• Must be able to understand and comply with policies and procedures
• Ability to work collaboratively with a high-performance team of professionals in partnership toward common objectives
• Advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Visio); Photoshop, Illustrator, Publisher helpful
• Experience with WebEx, Microsoft Teams or like video conferencing software including on-screen sharing documents
• Excellent knowledge of and ability to use/navigate and search the Internet
• Demonstrated commitment to customer service
• Ability to work with a diverse group of people at all levels of the organization
• Experience with travel arrangements/reimbursements
• Experience setting up meeting rooms, including coordinating AV needs and printed materials

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the HR Compliance at  hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.