Title: Administrative Assistant 1

Department Org: Emergency Medicine - 111770

Employee Classification: B1 - Classif'd Full Time AFSCME HSC

Bargaining Unit: AFSCME HSC

Primary Location: HSC H

Shift:  1

Start Time:  8 am   End Time:  5 pm

Posted Salary: Salary commensurable based on experience

Job Description:

Assists the Chairman in the faculty and staff recruitment procedures, including advertisement arrangements, coordinating visits, and interviews.
Purchases supplies and equipment and processes invoices and departmental deposits
Assists in onboarding of new faculty and midlevel providers.
Researches and responds to inquiries and complaints.
Relieves Chairman of routine duties.
Coordinate’s travel and processes travel reimbursement requests for faculty and mid-levels, reservations, and requisitions for payment to vendors.
Manages Chairman calendar.
Prepares reports, memos, and other correspondence on behalf of the Chairman.
Assists department faculty and mid-levels with privileges and licensure renewals.
Maintains and monitors the Departments Compliance and Safety Training.
Other duties as assigned.

Minimum Qualifications:

Minimum of 3 years administrative experience in an academic setting is required.
Knowledge of medical terminology.
Must have experience with scheduling, calendars and email.
Proficient computer skills including word processing concepts, spreadsheet programs and databases (Word, Excel, PowerPoint, Outlook, etc.)
Must have the ability to maintain confidentiality.
Must have excellent interpersonal skills and the ability to work individually at all levels of the organization.

Preferred Qualifications:

B.A./B.S. preferred.
Experience with Blackboard, Evaluations, CME.cloud@utoledo.edu, UT DocLink, Survey Monkey or related software.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the HR Compliance at  hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.