UToledo Careers

Title: Administrative Assistant II

Department Org: Medicine - 107570

Employee Classification: C1

Bargaining Unit: PSA

Primary Location: HSC C

Shift:  1

Job Description:

Under minimal supervision, the Administrative Assistant II provides comprehensive administrative support in the Department of Medicine to the Chief of the Endocrinology Division, who also serves as the Head of the Center for Diabetes and Endocrine Research. Works closely and confidentially with the Chief to ensure the efficient and effective operation of the Endocrinology Division. Coordinates and facilitates activities that support both the Division and the Center, including administrative functions related to recruitment and clinic development. Utilizes independent judgment and decision-making within the scope of the position to enhance overall workflow, strengthen clinical operations, and support strategic initiatives.

Minimum Qualifications:

1. Associate’s degree preferred. May consider equivalent, relevant, compensated work experience in lieu of degree.
2. Possess 5+ years of demonstrated executive-level professional experience coordinating activities within a physician-driven hospital and/or medical setting required, academic medical setting preferred.
3. Knowledge of guidelines associated with practice building/physician entity-collaboration required.
4. Proficiency using MS Office including but not limited to Outlook, PowerPoint, Word & Excel.
5. Demonstrates strong leadership qualities: organizational skills, interpersonal skills, self-motivation and the ability to motivate others.
6. Ability to analyze and problem solve, and exercise independent judgment and decision-making.
7. Ability to learn new systems and adapt to changes.
8. Ability to effectively manage multiple projects simultaneously is essential while maintaining accuracy and attention to detail.
9. Ability to maintain confidentiality and demonstrate integrity is essential.
10. Requires the ability to operate various types of office equipment, including but not limited to: personal computer, fax machines, copiers, telephones, etc.
11. Utiliizes independent judgment and decision-making within the scope of the position to enhance overall workflow, strengthen clinical operations, and support strategic initiatives.
12. Must be able to work flexible hours, evenings, weekends and holidays as required. Requires own transportation and travel to off-campus sites and locations.

Communication And Other Skills:

1. Ability to demonstrate professionalism in all communications. Possesses excellent communication, written, oral and interpersonal skills including telephone etiquette.
2. Ability to maintain confidentiality.
3. Ability to learn new technology as relevant.
4. Ability to work with a diverse group of faculty, staff, residents, and students.
5. Ability to be flexible and manage several tasks simultaneously.
6. Ability to work with minimum supervision.
7. Must have excellent organizational skills, be detailed-oriented and be able to manage several tasks at one time.
8. Ability to work independently as well as in a team setting.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.