UToledo Careers

Title: Assistant Registrar Academic Support & Degree Audit, Office of the Registrar

Department Org: Registrar - 103170

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AC

Shift:  1

Job Description:

The Assistant Registrar contributes to the university’s mission and vision by implementing and exercising functional authority for developing, documenting, organizing, controlling, integrating, and completing system resources, such as Banner, Astra Schedule, CourseLeaf CAT and CIM, and U.Achieve, which support all aspects of student records/services. This person will be responsible for the following functions: supervising the development of the university’s schedule of classes; training and supervising curriculum systems, information security, and records management staff; maintaining and auditing programmatic curricula across information systems; maintaining and supervising degree audit systems; ad hoc report writing for administrative data requests on student information; FERPA compliance; State Authorization (SARA) compliance and reporting; academic advising assignments; system security and access; CPOS encoding; and coordinating academic support functions within the Registrar’s Office. This Assistant Registrar will maintain a high level of knowledge related to Banner, U.Achieve, CourseLeaf, CIM, SQL Developer, FERPA regulations, and Registrar’s Office functions.

Minimum Qualifications:

Education/experience/licensing:
• Bachelor’s Degree required
• 2-4 years’ experience with academic enterprise resource planning and management systems (Ellucian Banner preferred)
• Extensive knowledge of transfer articulation policies and procedures, as well as expertise in degree audit and transfer software (U.Achieve, Transferology, Astra Schedule, TES, etc.) preferred.
• Progressively increasing responsibility within a Registrar’s Office or other student services office.

Communication and other skills:
• Ability to prioritize, strategically plan, work in a fast-paced environment, and meet deadlines with frequent interruptions and change of focus.
• Excellent verbal and written communication skills required.
• Experience working with sensitive and confidential information.
• Proven ability to collaborate with faculty and staff.
• Proven organizational skills required.
• Demonstrated problem solving, conflict resolution, team management, and leadership skills.
• Proven technical skill to troubleshoot systems issues quickly and efficiently.
• Commitment to supporting new technology implementation.

Preferred Qualifications:

Experience with Ellucian Banner preferred.
Experience with the following transfer software preferred: U.Achieve, Transferology, Astra Schedule, TES, etc.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the HR Compliance at  hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.