UToledo Careers

Title: Administrative Assistant 1

Department Org: Urology - 107660

Employee Classification: C1 - Classified Full Time HSC

Job Description:

The Research Clerical Assistant is responsible for providing administrative and clerical support to research teams, ensuring the smooth operation of research projects by managing data entry, filing, scheduling, and maintaining accurate records, under the direction of Dr. Obi Ekwenna and/or Clinical Research Coordinator in the Department of Urology and Transplantation.

Coordinate logistics for research activities including scheduling appointments, mailing of study materials, preparation and distribution of study documents including informed consent forms and survey questionnaires to ensure most up-to-date documents are utilized by study personnel responsible for the recruitment of study participants.

Input and maintain accurate research data, following established protocols. Perform data cleaning and quality checks to ensure data integrity. Maintain detailed data logs and tracking systems. Document research activities, ensuring compliance with institutional policies.

Organize and maintain physical and electronic research files, including participant records, consent forms, and regulatory documents. Retrieve and distribute relevant documents as needed.

Minimum Qualifications:

1. Associate degree in business management, secretarial sciences or related field
2. Six (6) months administrative and/or secretarial experience performing similar duties for an upper level management position required or equivalent combination of education and work experience.

Preferred Qualifications:

Research experience preferred.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the HR Compliance at  hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.