Graduate Studies Coordinator (College of Medicine)

Job no: 494175
Position type: Staff - Full-Time
Location: Health Science Campus College
Division/Equivalent: College of Medicine
School/Unit: College of Med Grad Programs - 111070
Department/Office: College of Medicine 4
Categories: Administration, AFSCME, Administrative Support

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Title: Graduate Studies Coordinator (College of Medicine)

Department Org: College of Medicine 5

Employee Classification: B6 - Unclass Full Time AFSCME HSC

Bargaining Unit: AFSCME HSC

Primary Location: Health Science Campus College

Shift:  1

Start Time:  8 am   End Time:  5 pm

Posted Salary: $19.79

Job Description:

The UToledo College of Medicine and Life Sciences (COMLS) Graduate Studies Coordinator serves as one of the key points of contact for the COMLS Graduate Programs office and has primary responsibility for coordinating all operational aspects of student applications, matriculating students and academic progression in all graduate and undergraduate programs in COMLS. The coordinator will work collaboratively with the COMLS Office of Admissions in all operational aspects of the application processes for COMLS graduate programs. In addition, the coordinator serves as the manager for budgetary and graduate accreditation standards and grant compliance aspects of the COMLS Graduate Programs office. Reporting directly to the Senior Associate Dean, the coordinator plans and executes events, organizes and performs operational activities for graduate students, program and course directors and faculty in all COMLS graduate programs. This valued team member will perform at a high level of independence and professionalism in accordance with all University and College policies, national accreditation organizations, and other mandates to help ensure the smooth operation of the Graduate Programs office and a student-centered approach to COMLS graduate student affairs.

Minimum Qualifications:

Qualifications/Knowledge, Skills & Abilities:
• Bachelor’s degree in education, management, health science or a related field is required.
• Academic and curriculum scheduling experience required.
• 5 years’ experience in accounting/budgeting, required
• Proficiency in Microsoft Office applications, required
• Proficiency in Banner, Lawson, Web Report Library, Concur, Qualtrics, and other computer programs as required within 90 days of hire
• Working knowledge of FERPA, HIPAA, TITLE IX policies and rules.
• Experience planning events (both face-to-face and virtual) for groups of various sizes.
Communication and other skills:
Ability to work independently as well as part of a team, required
• Excellent organizational skills, required
• Able to communicate and work effectively with people from a variety of diverse backgrounds, required
• Confidentiality of student records, required.
• Excellent written and verbal communication skills, required,
• Ability to perform duties with initiative and independence, required
• Flexibility with work hours, required
iCare/Safety & Standards of Behavior:
• Adheres to the policies of relevant accreditation and institutional policies.
• Demonstrates effective and culturally appropriate communications to provide excellent customer service.
• Adheres to UToledo/UTMC/UToledo COMLS customer service and iCare values.
• Actively participates in performance improvement efforts as it relates to job duties.
• Adheres to UT/UTMC/UToledo College of Medicine and Life Sciences policies and procedures and student centeredness.
• Knowledgeable about quality customer service and is able to recognize safety issues in the department and handles incidents per institutional and/or departmental policies and procedures.
• Attends and follows all department specific safety education and training in an effort to create a safe work environment.

Preferred Qualifications:

See the above list for minimum qualifications


Conditions of Employment:

All UToledo employees on all campuses, including those working on campus and working remotely, are required to be fully vaccinated against Covid-19, or have an approved exemption.
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free.  To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free.  Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.


Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the Human Resources Department at 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.

Advertised: Eastern Daylight Time
Application close:

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