UToledo Careers

Title: Assistant Registrar, Student Records

Department Org: Registrar - 103170

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AC

Shift:  1

Start Time:     End Time:  

Posted Salary:

Float: False

Rotate: False

On Call: False

Travel: False

Weekend/Holiday: False

Job Description:

The Assistant Registrar contributes to the university’s mission and vision by implementing and exercising functional authority for the integrity and support of all aspects of student records/services. This person will be responsible for hiring, training, and supervising staff in the areas of grades, transcripts, suspension, dismissal, graduation processing, course registration, and education verification requests. This position assists with coordinating commencement related functions, as well as training and reporting in support of the ceremony. This position oversees NCAA academic eligibility systems and reporting. This position manages all aspects of degree and enrollment verification. This position will maintain a high level of knowledge related to Banner, document imaging systems, and Registrar’s Office functions, including registration, records, and scheduling, and will document and train staff, faculty, and students in these areas.

Minimum Qualifications:

Education/experience/licensing:
• Bachelor’s Degree required.
• Two to four (2-4) years’ experience with student information systems (Ellucian Banner preferred), imaging systems, and university policy and procedures required.
• Progressively increasing responsibility within a Registrar’s Office or other student services office.
Communication and other skills:
• Ability to prioritize, strategically plan, work in a fast-paced environment, and meet deadlines with frequent interruptions and change of focus.
• Excellent verbal and written communication skills required.
• Experience working with sensitive and confidential information.
• Proven ability to collaborate with faculty and staff.
• Proven organizational skill required.
• Demonstrated problem solving, conflict resolution, team management, and leadership skills.
• Proven technical skill to troubleshoot systems issues quickly and efficiently.
• Commitment to supporting new technology implementation.

Preferred Qualifications:

Knowledge of NCAA student athlete eligibility rules and compliance preferred.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.