UToledo Careers

Title: Secretary 1, Department of Human Services

Department Org: Department of Human Services - 102500

Employee Classification: H3 - Comm Workers of America FT

Bargaining Unit: Communication Workers America

Primary Location: MC AC

Shift:  1

Start Time:     End Time:  

Posted Salary: $17.26

Float: True

Rotate: True

On Call: True

Travel: True

Weekend/Holiday: True

Job Description:

The Secretary serves as the primary point of contact for the Department of Human Services and provides comprehensive administrative support to ensure efficient department operations. This position supports multiple programs including Counseling Education, Recreation Therapy, School Psychology, and Social Work.

This position requires the ability to work independently with strong problem-solving skills, exceptional attention to detail, accuracy in all tasks, a professional demeanor, and excellent written and verbal communication skills.

The principal duties and responsibilities of the position include: communications, chair and program director support, course and room scheduling, financial, hiring and travel records, and department files, evaluations and supply ordering and maintenance.

The Secretary I is the first point of contact for undergraduate and graduate students, program directors, faculty, University administrators, alumni and the community, provides support necessary for department personnel to perform their jobs effectively and efficiently and provides services that directly impact college enrollment, retention, outreach, and student satisfaction.

The Secretary I reports directly to the Department Chair and can take direction from Program Directors with approval from the Chair. The position supports department faculty and works closely with other college administrators, faculty and staff.

Minimum Qualifications:

Qualifications/Knowledge, Skills & Abilities
• High school diploma or GED, required
• Successful score on the typing (30 WPM) and assessment test for those not already in the classification.
• Knowledge of office practices and procedures.
• Professional demeanor in communicating via email, text message or telephone.
• Competency using MS Word, Excel and business software packages used by the University of
Toledo in communication within and between units.
• Must have the ability to as well as meet the requirements to complete and maintain mandatory
training per the University mandatory training policy pursuant to the deadlines set forth therein.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.