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University of Toledo has proudly served our community since 1872. We offer competitive wages, access to the Public Employees Retirement System, generous time off allowances and additional wellness benefits. As a part of The University of Toledo employees and their dependents also have access to education benefits at UToledo.

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Assistant to the Chair

Apply now Job no: 497275
Work type: Staff - Full-Time
Location: Health Science Campus College
Categories: Full-Time, None, Administrative Support

Title: Assistant to the Chair

Department Org: Medicine - 107570

Employee Classification: J1 - Salaried Full Time HSC

Bargaining Unit: Professional Staff Association

Primary Location: HSC C

Shift:  1

Start Time:  8:30am   End Time:  5:00pm

Posted Salary: Salary will be commensurate with education and experience

Job Description:

This position acts as the Chair’s representative while organizing and managing the Chair’s activities and calendar at the highest level of accuracy. This position supervises and manages the academic office, which includes 12 direct reports. The Assistant to the Chair relieves the Chair in the performance of a variety of complex administrative duties. This position assists the Chair in routine and complex responsibilities of the daily operations and administrative aspects of the Department of Medicine. The Assistant to the Chair exercises independent judgement and discretion as the Chair’s representative.

Minimum Qualifications:

• Minimum of 5 years administrative experience in an academic medicine setting is required. Bachelor’s degree preferred.
• Knowledge of medical terminology.
• Advanced knowledge of computers, including word processing concepts, spreadsheet programs and databases (Word, Excel, Power Point, Outlook, etc.).

Preferred Qualifications:

• Previous supervisory experience preferred.

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free.  To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free.  Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the HR Compliance at  hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Last Updated: 5/10/24