Title: Assistant to the Chair (Pediatrics)
Department Org: Pediatrics - 110380
Employee Classification: J1 - Salaried Full Time HSC
Bargaining Unit: Bargaining Unit Exempt
Primary Location: Health Science Campus College
Shift: 1
Posted Salary: Salary commensurate with experience
Job Description:
This person is under the direct supervision of the Department Administrator 2 and provides complex administrative support for the Department Chair. He/she will assist the Chair in routine responsibilities of the daily operation and administrative aspects of the department. The assistant must be conversant with all institutional and administrative policies and know how to obtain information and implement those policies. The individual will also act in a liaison capacity between the Chair and various faculty and departments in transmitting information, decisions and directives. The person will also work with the Department Administrator 2 and other faculty members in providing assistance with grant and contract submissions, research papers, abstracts and posters for presentation at local, national and international meetings and symposia.
Minimum Qualifications:
Education/experience/licensing:
1. Associate’s Degree in relevant business field required.
2. 2-3 years’ experience in a compatible administrative support position preferably in an academic setting.
3. Proficiency with Microsoft Office programs such as Word, Excel, PowerPoint and Outlook is required.
4. Demonstrates strong organizational skills, interpersonal skills, and self-motivation with the ability to motivate others.
5. Ability to learn new systems and adapt to changes.
6. Ability to effectively manage multiple projects simultaneously is essential while maintain accuracy and attention to detail.
7. Ability to maintain confidentiality and demonstrate integrity is essential.
8. Must possess valid driver’s license. Requires own transportation to accommodate on and off campus work activities.
9. Must be able to work a flexible schedule to accommodate department needs (early AM or later PM meetings as required).
Preferred Qualifications:
Bachelor's Degree preferred.
Conditions of Employment:
All UToledo employees on all campuses, including those working on campus and working remotely, are required to be fully vaccinated against Covid-19, or have an approved exemption.
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free. Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.
Equal Employment Opportunity Statement:
The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.
The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the Human Resources Department at 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request.
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.
