UToledo Careers

Title: Executive Assistant President's Office

Department Org: Office of President - 100000

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AD

Job Description:

This role is responsible for administrative and secretarial support for the President’s Office. Some general support can include maintaining day-to-day schedule and long-term calendar, independently initiating & responding to correspondence on behalf of the President’s Office with important internal and external stakeholders & directing routine office operations. Will often be the first point of contact to multiple constituencies, including Board of Trustees, faculty, staff, students, vendors, and individuals outside the University.

Responsible for appropriately navigating highly sensitive and confidential information in cooperation with and for the President’s office.

Minimum Qualifications:

Qualifications and Experience:

• Bachelors + 3 years of progressively responsible administrative or secretarial experience for management, or 5 years of progressively responsible administrative experience or support in lieu of education.

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
• Ability to download and perform basic analysis of data from University of Toledo databases.
• Ability to handle confidential matters with discretion.
• Strong interpersonal written and verbal communication skills.
• Excellent organizational and problem-solving skills.
• Commitment to customer service and inclusive excellence.
• Ability to work with a diverse group of people at all levels of the organization.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the HR Compliance at  hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.